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Bylaws of the Institute for Research and Education on Women and Gender Article I
Mission Statement The Institute for Research and Education on Women and Gender (IREWG) was established at the University at Buffalo in fall 1997. The mission of the Institute is to promote scholarly gender-related research and to enhance the content and delivery of women- and gender-based curricula. IREWG recognizes such scholarship through programs that present published works and ongoing studies. IREWG encourages participation in the development of interdisciplinary research and education in related areas through networking, programming, and seed funding. Article II
Membership Membership shall be open to all persons interested in the mission of the Institute. Membership shall consist of three categories: UB members, individual community members, and a community organization category. Only UB members shall be eligible to serve on the Executive Committee or as a Director of the Institute. The Executive Committee may establish other criteria for membership, including a schedule of dues, as they deem appropriate. Article III
Governance The governance structure shall consist of two Co-Directors, an Executive Committee and a Steering Committee. Section 1. Directors. A. Appointment and Terms of Office. There shall be two co-directors of IREWG. The Directors of IREWG shall be proposed by the Executive Committee and submitted to the Provost for selection. The Co-Directors will serve at the discretion of the Provost. The term of each Director shall be three years, renewable at the discretion of the Provost for no more than two consecutive terms. Terms of the Co-Directors shall be staggered in order to provide at least a one-year overlap for purposes of continuity. The Executive Committee shall consider the following guidelines in proposing Directors: Co-Directors shall have prior involvement with the Institute or similar institutions; and they shall reflect the diversity of disciplines present at UB, on both campuses. B. Duties.
The duties of the Directors shall include providing policy direction, acting as liaisons with university administration and community organizations, supervising development, fund-raising, the production of an annual report, and hiring Institute staff.
C. Resignations. Any Director may resign from office at any time by delivering a resignation in writing to the Executive Committee, and the acceptance of such resignation, unless required by the terms thereof, shall not be necessary to make such resignation effective.
Section 2. Executive Committee.
A. Members. The Executive Committee shall consist of the following: the two Directors of the Institute, the Associate Director, the Chair of Women’s Studies, and a graduate representative. Additional, elected members shall number no more than ten, chosen on the basis of prior Steering Committee membership. They shall reflect the diversity of the disciplines, departments, and administrative units at UB.
B. Terms of Office. Elected Executive Committee members shall serve for three-year staggered terms and may be nominated for additional terms. If a member of the Committee is on sabbatical for a semester or year, this time shall be counted as part of their three-year term and the Committee shall function with one fewer member. If the leave coincides with the last semester or year of the member’s term, a replacement will be nominated per procedure for nominations and selection below. Half of the members of the existing committee shall continue on the Executive Committee for the year 2000-2001, with the remainder of the members being replaced by June 1, 2001. Thereafter, one third of the Executive Committee shall be replaced each year. C. Nominations and Selection. The Executive Committee shall accept nominations from the Steering Committee, the IREWG membership, and through self-nominations. The Executive Committee shall develop a slate and present it to the Steering Committee for approval. A simple majority of Steering Committee members present shall constitute a vote to accept the slate. One third of the Steering Committee members (said members to be determined by lottery) will be replaced as of June 1, 2000. D. Duties. The duties of the Executive Committee shall include the review and approval of the budget, programming, chairing of various standing and ad hoc committees, the proposal of a slate of new Executive Committee members to the Steering Committee, nominating Co-Directors, and consultation and advice to the Co-Directors on the performance of their duties. E. Resignations. Any member of the Executive Committee may resign from office at any time by delivering a resignation in writing to the Executive Committee, and the acceptance of such resignation, unless required by the terms thereof, shall not be necessary to make such resignation effective. Section 3. Steering Committee. A. Appointment and Terms of Office. Membership shall be open to all members of IREWG. Members shall serve a three-year term with no more than one third of the members to leave the office in a given year. Members shall serve no more than two consecutive three-year terms. If a member of the Committee is on sabbatical for a semester or year, this time shall be counted as part of their three-year term. The Committee shall function with one fewer member, unless the leave coincides with the last semester or year of the member’s term. In this latter case, a replacement will be nominated per procedure for nominations and selection below. Membership shall reflect the diversity of the UB community and will include at least one member from each of the schools, colleges, and other units of the University. The Committee shall include one graduate and one undergraduate representative. The Committee shall include all members of the Executive Committee. B. Duties. The duties of the Steering Committee shall include promoting IREWG’s mission, advising the Executive Committee, submitting nominations for the Executive Committee, voting on the slate of proposed Executive Committee members, and serving on at least one Institute committee. The Co-Directors shall appoint the Chairs of the committees. C. Nominations and Selection. The Steering Committee shall accept nominations from the Steering Committee, the IREWG membership, and through self-nominations. The Executive Committee shall develop a slate and present it to the Steering Committee for approval. A simple majority of Steering Committee members present shall constitute a vote to accept. One third of the Steering Committee members (said members to be determined by lottery) will be replaced as of June 1, 2000. D. Resignations. Any member of the Steering Committee may resign from office at any time by delivering a resignation in writing to the Executive Committee, and the acceptance of such resignation, unless required by the terms thereof, shall not be necessary to make such resignation effective. Article IV
Meetings Section 1.Meetings. There shall be an annual meeting of the members. The IREWG Steering Committee shall meet a minimum of two times per academic year as may be determined by the Executive Committee. Special meetings shall be held whenever called by the Executive Committee or the Co-Directors. A Director of the Institute, or in the absence of a Director, her/his designee, shall preside at all meetings of the Steering Committee. The Associate Director of the Institute shall act as Secretary at all meetings of the members. Section 2. Notice of Meetings. Adequate notice of the place, date and hour of pertinent meetings shall be given to each member of the respective committee. Notice of special meetings shall indicate the purpose for which they are called and the person or persons calling the meeting. Article V
Fiscal Year The Fiscal Year for the Institute shall be co-terminous with the New York State/University at Buffalo year: July 1 – June 30. Article VI
Amendments The bylaws may be amended by the Steering Committee. Amendments to the bylaws may be proposed by any IREWG member. All amendments shall be reviewed by the Executive Committee with a recommendation to the Steering Committee. Amendments shall be voted upon by the Steering Committee through a poll of its members and approved or rejected by a simple majority of the entire Steering Committee.
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